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Human Resources

Data Protection

Data Protection Privacy Notice For Occupational Health Service Users

The QMUL Occupational Health Service (OHS) is committed to maintaining the privacy, dignity and confidentiality of service users at all times. We adhere to the principles of data protection legislation, the General Medical Council and Nursing & Midwifery Codes of Confidentiality.

The OHS uses your personal information to allow us to advise and support you in accordance with your requirements and the consents you have given us. 

The service is medically confidential.  The medical records are securely stored in line with data protection legislation and only accessible to occupational health (OH) staff.  All OH staff adhere to a strict code of ethics in relation to the confidentiality of all consultations, telephone contact and the maintenance of medical records.

Any information obtained by the occupational health doctor or nurse is strictly confidential to OHS.  No information is divulged to any third party, including the person's general practitioner (GP) without the person's informed consent unless there is a risk to the individual or others.

Usually, any recommendations and advice on placement or return to work are based on the functional effects of the medical condition and its prognosis.  Generally there is no requirement for the manager to know the diagnosis or receive clinical details.   Reports to management concerning an individual’s fitness for work will always be discussed with the individual concerned prior to sending the report.  This advice should be treated by the recipient as sensitive (‘special category’) personal data in respect of data protection legislation and can be shared by the recipient only and with the individual’s consent with others who have a legitimate need to know (e.g., because they will be responsible for implementing adjustments in the workplace).

For more information about how we handle your personal information, how long this information is retained, and your rights under data protection legislation, please see

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