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Human Resources

Guidance on Right to Work Checks

The University is legal obligied to check the right to work in the UK for all potential employees before they commence employment.

Undertaking these checks ensures that the University has a statutory excuse against sanction from the Home Office.  

All right to work checks should be uploaded to i-grasp and will be checked by HR before a contract is issued.  

No-one should commence employment before a valid right to work check has been taken, or without a contract of employment.

If there are any doubts about someone’s ability to work in the UK, please contact HR prior to the person undertaking any work.

Checking for the right to work during the COVID-19 Pandemic

Since March 2020, the University has been able to accept electronic copies of right to work documents in place of undertaking in-person checks.  This allowance was made by the Home Office in order to allow employers to continue to appoint new staff during the COVID-19 pandemic.

Until 5 April 2022 the University can accept remote right to work checks as long as they have been undertaken in line with our temporary right to work policy

Those carrying out temporary adjusted checks must:

  • ask the worker to submit a scanned copy or a photo of their original documents via email or using a mobile app
  • arrange a video call with the worker – ask them to hold up the original documents to the camera and check them against the digital copy of the documents, record the date the check was made and mark it as “adjusted check undertaken on [insert date] due to COVID-19”; or
  • if the worker has a current Biometric Residence Permit or Biometric Residence Card or has been granted status under the EU Settlement Scheme or the points-based immigration system online right to work checking service can be used while doing a video call – the applicant must give permission to view their details.

End of Temporary Remote Right to Work Checks

On 5 April 2022 the concessions for remote right to work checks will end.  From 6 April 2022 all right to work checks must either be:

please note that only those with a BRP, status under the EU Settlement Scheme, or EEA nationals with an electronic visa can use the online right to work check. 

Conducting a Right to Work Check

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