During the National Pay Framework exercise in 2006 all jobs underwent full HAY evaluation by a panel of HR, management and trade union representatives, in order to transfer staff onto a single pay spine and develop a grading structure.
Following this extensive process it was agreed that future jobs would be matched to a set of grade profiles by HR. The matching process uses relativity and context to make grading decisions and is underpinned by the principles of HAY.
A review of our job matching process has been undertaken and a revised job profile template, guidance and process for job matching is outlined below.
An overview of the job matching process can be found in this flowchart [PDF 241KB]
A QMUL job profile comprises a job description, which provides an accurate representation of the role, and a person specification, which details the qualifications, knowledge, skills and experience that are required in order for the jobholder to perform the role effectively.
A job profile is used for a number of different purposes:
• To enable HR to correctly evaluate the grade of a post, ensuring employees are rewarded fairly and consistently for the work they are asked to undertake.
• To target and attract appropriate candidates to apply for a vacancy.
• To help recruiters identify the most suitable candidates during the shortlisting and selection processes.
• To facilitate the communication of expectations about performance to candidates at the recruitment stage, and subsequently during employment.
A new streamlined QMUL Job Profile Template [DOC 53KB] has been created and accompanying this are the QMUL Job Profile Guidance Notes [DOC 177KB] which provide guidance and advice on how to write a job profile.
New roles or changes to roles as a result of a restructure - to be processed by HR within two weeks by a panel of two Assistant HR Partners, each one from a different team (e.g. Professional Services and Science & Engineering).
Regrades - to be processed on a quarterly basis at a Job Matching Panel consisting of at least three Assistant HR Partners.
Panel Dates for 2016/2017
|Job Matching Panel Date||Submission to be with HR by|
|Tuesday 6 December 2016||Tuesday 22 November 2016|
|Thursday 9 March 2017||Thursday 23 February 2017|
|Tuesday 6 June 2017||Tuesday 23 May 2017|
|Tuesday 5 September 2017||Tuesday 22 August 2017|