Human Resources

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Grading and Job Evaluation


During the National Pay Framework exercise in 2006 all jobs underwent full HAY evaluation by a panel of HR, management and trade union representatives, in order to transfer staff onto a single pay spine and develop a grading structure.

Following this extensive process it was agreed that future jobs would be matched to a set of grade profiles by HR. The matching process uses relativity and context to make grading decisions and  is underpinned by the principles of HAY.

A review of our job matching process has been undertaken and a revised job profile template, guidance and process for job matching is outlined below.

An overview of the job matching process can be found in this flowchart [PDF 241KB]

Job Profiles

A QMUL job profile comprises a job description, which provides an accurate representation of the role, and a person specification, which details the qualifications, knowledge, skills and experience that are required in order for the jobholder to perform the role effectively.

A job profile is used for a number of different purposes:

• To enable HR to correctly evaluate the grade of a post, ensuring employees are rewarded fairly and consistently for the work they are asked to undertake.

• To target and attract appropriate candidates to apply for a vacancy.

• To help recruiters identify the most suitable candidates during the shortlisting and selection processes.

• To facilitate the communication of expectations about performance to candidates at the recruitment stage, and subsequently during employment.


A new streamlined QMUL Job Profile Template [DOC 53KB] has been created and accompanying this are the QMUL Job Profile Guidance Notes [DOC 177KB] which provide guidance and advice on how to write a job profile. 


New roles or changes to roles as a result of a restructure - to be processed by HR within two weeks by a panel of two Assistant HR Partners, each one from a different team (e.g. Professional Services and Science & Engineering).

Regrades - to be processed on a quarterly basis at a Job Matching Panel consisting of at least three Assistant HR Partners. 


Panel Dates for 2016/2017

Job Matching Panel Date Submission to be with HR by
 Tuesday 6 December 2016  Tuesday 22 November 2016
 Thursday 9 March 2017   Thursday 23 February 2017
 Tuesday 6 June 2017  Tuesday 23 May 2017
 Tuesday 5 September 2017  Tuesday 22 August 2017
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