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'As Is' Workshops

Workshop Outputs: 

Below you will find the output of each process workshop, uploaded one to two days after completion of each session. The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment is in Excel. Please free to download.


'As Is' - Create and Update Position Details

Create and Update Position Details Pain Points [XLS 13KB]

Create and Update Position Details Process Map [PPT 180KB]

Create and Update Position Details Variations [XLS 10KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and Variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 19 June 2019.


'As Is' - Source Talent

Source Talent Process Map [PPT 170KB]

Source Talent Pain Points [XLS 11KB]

Source Talent Variations [XLS 10KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and Variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 20 June 2019


'As Is' - Shortlist and Select Candidate

Shortlist and Select Candidates Process Map [PPT 279KB]

Shortlist and Select Candidates Pain Points [XLS 14KB]

Shortlist and Select Candidates Variations [XLS 10KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 24 June 2019


'As Is' - Complete Pre-hire Check

Complete Pre-hire Checks Process Flows [PPT 372KB]

Complete Pre-hire Checks Pain Points [XLS 27KB]

Complete Pre-hire Checks Variations [XLS 11KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and Variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 25 June 2019


'As Is' - Make Offer and Hire Talent Continued 

Make Offer Process Flows [PPT 437KB]

Make Offer Pain Points [XLS 18KB]

Make Offer Variations [XLS 11KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and Variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 28 June 2019


'As Is' - Operational Processes

HR Operational Processes process flows [PPT 404KB]

HR Operational Processes pain points [XLS 16KB]

HR Operational Processes variations [XLS 10KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and Variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 5 July 2019


'As Is' - Teaching Assistant and Teaching Fellows (TATFs) & Demonstrators

TATF and Demonstrators As-Is Process Flows [PPT 218KB]

TATF and Demonstrators As-Is Pain Points [XLS 15KB]

TATF and Demonstrators As-Is Variations [XLS 11KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and Variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 9 July 2019


'As Is' - Honorary & Visiting Titles

Award Honorary and Visiting Titles - Process Flow [PPT 191KB]

Award Honorary and Visiting Titles - pain points [XLS 6KB]

Award Honorary and Visiting Titles - Variations [XLS 3KB]

The ‘As Is’ Process Map is PowerPoint and the Pain Point Assessment, and Variations are in Excel.

Please download and review, feedback should be submitted to s.lai@qmul.ac.uk at least a week before the ‘to-be’ workshop on 10 July 2019


Workshop Format:

The 'As Is' workshops will take the following format:  

I) Review Draft ‘As Is’ Process Map

An open group discussion to confirm and agree the:

  • Process Scope: The Start and End point of the process.
  • Process Steps: The activities that make up the process.
  • Responsible owner: The department responsible for carrying out each activity.
  • Business Control: Identify if any Business Controls and compliance obligations exist i.e. HEFCE, UKVI or Academic Regulations. This will ensure that it can be taken into consideration when redesigning the Future ‘To Be’ process.
  • Variation: Any variation in practice is recorded – Who, What and Why.
  • Reports: Identify which reports are generated from the current process.
  • IT Systems used: Identify which tools are used to carrying out the process.
  • Time / Resources used: Identify how long activities take to perform and the resources involved.

II) Conduct Pain Point Assessment

  • To facilitate the identification of any known issues currently experienced that affects the process, performance and User experience and highlight possible improvement opportunities.
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