Human Resources

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The responsibility for recruitment and selection of new employees belongs to managers throughout Queen Mary University of London (QMUL).

QMUL uses the i-GRasp system as an authorisation tool to manage vacancies and as a means for candidates to apply for vacancies. 


There is a range of guides to support line managers throughout the recruitment process:

The Recruiting Manager's Guide to i-GRasp [DOC 384KB] explains specific steps on the i-GRasp system.

How to set up interviews [DOC 418KB]

Right to work checks [DOC 91KB]

Making an offer of employment [DOC 123KB]

Giving feedback to applicants [DOC 94KB]

Obtaining references [DOC 384KB]

Removal expenses guidance [DOC 41KB] 

Tier 2 and Tier 5 Migrants - QMUL's Duties and Compliance [DOC 69KB] - Information for Schools/Institutes/Departments

Staff Accommodation

Certification to recruit

It is QMUL's policy that all those participating in recruitment panels have the appropriate knowledge and skills. This is usually achieved by attending the one day Fair Selection and Recruitment course. Alternatively, if you have received prior training in recruitment and selection you simply need to pass the online test. To take the Fair Selection and Recruitment test please contact Marcia Williams on extension 5585 or email at

Please note: The test is only for new staff members who have been trained in a different organisation and want to certify acquired prior learning.

If you are not sure what is right for you, please have a look at the flow chart below:

Recruitment and Fair Selection training flowchart [PDF 217KB] 

To book the one day course click here and enter course code hr001: 

Disclosure and Barring Service

Certain roles within QMUL will require a screening from the Disclosure and Barring Service. Please see the Disclosure and Barring Service page for information for schools, institutes, departments and applicants.

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