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Study Leave

Attending internal development activites

The line manager is responsible for agreeing and arranging release from work to attend development activities. Release would usually be provided for development which supports achievement of work objectives or service delivery, or which contributes to the personal and professional development of an individual employee. Line managers may refuse requests for release to attend development activities if this would cause significant impact on service delivery, would incur excessive costs, or result in excessive time away from the workplace.

Study leave for external development activites 

The University will provide for study leave only in circumstances where an employee is required to complete an exam (or similar formal, timetabled assessment). Criteria for these circumstances will be documented as part of any centrally funded initiative for staff to complete a formal academic qualification, as this is likely to be the main source of such requests. If completion of a formal academic qualification is being funded from department budgets then the line manager will need to make arrangements to ensure that the learners work duties are covered while completing exams. Reasonable study leave may be granted at the discretion of the line manager.

The University would not provide study leave or release from work for employees to complete written assignments (or similar) for a programme of study which are not formally timetabled as for exams – for example, to write an assignment as part of the Institute of Leadership and Management qualifications. It would be reasonable for the employee to complete such work in their own time, in addition to their typical work duties. 

Useful documents  

The HR Department has prepared a case management form to assist Heads in dealing with any Section 63D requests they receive.

Request for Unpaid Leave for Training [DOC 167KB]  


Since the law requires managers to include specific information in the written decision they give, the HR Department has also prepared a series of standard letters to assist with compliance.

Model Letter 1 Request Agreed [DOC 31KB]  
Model Letter 2 Meeting Invite [DOC 29KB]  
Model Letter 3 Request Agreed Following Meeting [DOC 31KB]  
Model Letter 4 Request Partly Agreed [DOC 33KB]  
Model Letter 5 Request Refused Following Meeting [DOC 32KB]  
Model Letter 6 Notice of Appeal Hearing [DOC 32KB]  
Model Letter 7 Decision following Appeal [DOC 41KB]  

Interactive Process Chart

The process charts are best accessed using Firefox - they do not work well with Internet Explorer.

Interactive Process Chart - Time off for training

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